Privacy and security

Detailed information for data subjects about the principles of processing their personal data

Information clause of the Voivodeship Labor Office in Zielona Góra – project implementer no. FAMI.02.01-IZ.00-0020/24 entitled "Action - Migration. Lubuskie Center for the Integration of Foreigners"

In connection with the implementation of the project entitled "Action - Migration. Lubuskie Centre for the Integration of Foreigners", co-financed by the Asylum, Migration and Integration Fund for 2021-2027 (hereinafter referred to as the "project"), on the basis of Article 13 paragraphs 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – GDPR, we would like to inform you that:

1. The administrator of personal data is the Provincial Labor Office in Zielona Góra with its registered office at 15 Wyspiańskiego Street, 65-036 Zielona Góra, tel. /68/ 456 56 10, e-mail: wup@wup.zgora.pl.
2. The Voivodeship Labor Office in Zielona Góra has appointed a Data Protection Officer (DPO), who can be contacted on all matters related to the processing of personal data and the exercise of rights under the GDPR. The DPO can be contacted via email at: iod@wup.zgora.pl or by post – to the office address.
3. Personal data will be processed for the purpose of implementing the project entitled "Action - Migration. Lubuskie Center for the Integration of Foreigners," including in particular: exercising rights and obligations arising from the financial agreement, conducting substantive activities of the project, financial settlement of the project as part of payment applications, conducting information and promotional activities (including using the social media platforms Facebook and Instagram), registering and storing project data in electronic form, reporting, monitoring, auditing/control, and fulfilling archiving obligations.
4. Personal data will be processed on the basis of:
   • Article 6(1)(b) of the GDPR (processing is necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject prior to entering into a contract) – in the case of concluding a contract, e.g. with an external contractor of project activities;
   • Article 6(1)(c) of the GDPR (processing is necessary to fulfil a legal obligation incumbent on the controller) – the principles of project implementation result from the provisions of Community and national law;
   • Article 6(1)(e) of the GDPR (performance of a task carried out in the public interest or in the exercise of public authority vested in the controller) – the implemented project serves the public good and improves the quality of life of citizens;
   • Article 9(2)(g) and (j) of the GDPR – regarding the processing of special categories of data;
   • Regulation (EU) No 2021/1060 of the European Parliament and of the Council of 24 June 2021 laying down common provisions on the European Regional Development Fund, the European Social Fund Plus, the Cohesion Fund, the Just Transition Fund and the European Maritime, Fisheries and Aquaculture Fund and financial rules for those and for the Asylum, Migration and Integration Fund, the Internal Security Fund and the Instrument for financial support for border management and visa policy;
   • Act of 28 April 2022 on the principles of implementing tasks financed from European funds in the 2021-2027 financial perspective;
   • Act of 14 July 1983 on national archival resources and archives;
   • other specific provisions regulating the procedure for performing specific project tasks (e.g. the Act of 11 September 2019 – Public Procurement Law).
5. The processing of personal data is not based on Article 6(1)(f) of the GDPR, i.e. it does not concern the legitimate interests pursued by the controller.
6. The Controller and Meta Platforms Ireland Limited are joint controllers of personal data, pursuant to Article 26 of the GDPR, for the purpose of displaying statistics on the Controller's fan page activity on Facebook and Instagram, and for the processing of data for statistical and advertising purposes. Detailed information is available at: https://www.facebook.com/legal/terms/page_controller_addendum.
7. Personal data will not be transferred to a third country/international organization, subject to the transnational nature of data flow within Facebook/Instagram, through which the project implementer disseminates information regarding the project. The owner of Facebook/Instagram (Meta Platforms Ireland Limited), as a joint controller of personal data within the meaning of Article 26 of the GDPR, may transfer data outside the European Economic Area.
8. The recipients of personal data may be:
   • The Managing Authority (MA), referred to in Article 2, point 12) of the Implementation Act, which under the Asylum, Migration and Integration Fund for 2021-2027 (AMI 2021-2027), is the Department of European Funds of the Ministry of Interior and Administration;
   • other institutions and entities participating in the AMIF 2021-2027 implementation system, including the Intermediate Body (European Projects Service Centre of the Ministry of Interior and Administration) and the Plenipotentiary of the Minister of Interior and Administration for European Funds for Migration, Borders and Security in the Ministry of Interior and Administration;
   • members of the Monitoring Committee referred to in Chapter 5 of the Implementation Act;
   • The audit institution referred to in art. 2 item 9) of the Implementation Act, which is the Head of the National Revenue Administration (the tasks of the Audit Office are carried out with the help of employees employed in a separate unit of the Ministry of Finance - the Department of Audit of Public Funds);
   • project partners (Lubuski Voivodeship Office and Caritas of the Zielona Góra-Gorzów Diocese);
   • European Union institutions and other entities participating in the AMIF 2021-2027 implementation system;
   • persons or entities to whom documentation may be made available pursuant to Article 1, Section 1 of the Act of 6 September 2001 on Access to Public Information (taking into account the provisions of Article 5 of that Act);
   • entities authorized to handle postal deliveries;
   • entities providing delivery services using electronic means of communication (e.g. ePUAP, e-delivery);
   • banking institutions (in terms of providing financial resources for the implementation of the project);
   • administrator of the IT system supporting the implementation of the project – CST2021;
   • administrator of the "Competitiveness Database" platform;
   • The President of the Public Procurement Office as the administrator of data of e-procurement platform users;
   • provider of the Centralized System for Access to Public Information (SSDIP), which is used to provide access to the relevant BIP pages (minister responsible for digital affairs);
   • entity providing WUP e-mail hosting services;
   • contractor of a dedicated website;
   • contractors commissioned to provide services as part of the project (e.g. legal and psychological services, Polish language courses);
   • entities to which documentation containing personal data is transferred for the purpose of disposal (destruction);
   • State Archives – in the scope of archival materials stored permanently;
   • entities processing personal data on behalf of the controller on the basis of concluded contracts/agreements on entrusting the processing of personal data (including IT system providers);
   • bodies authorized to receive personal data on the basis of other legal provisions (control authorities, courts, law enforcement authorities);
   • the owner of the social networking site Facebook and Instagram in accordance with the rules available at: https://www.facebook.com/privacy/policy/?entry_point=data_policy_redirect&entry=0 https://help.instagram.com/833836199971426/?locale=pl_PL.
9. Pursuant to Article 91 of the Implementation Act, personal data will be processed for the period necessary to achieve the project objectives and to comply with archiving obligations arising from the Act of 14 July 1983 on national archival resources and archives (taking into account the internal regulation on the establishment and introduction of the Office Instruction, the Uniform Material List of Files and the Instruction on the organization and scope of operation of the company archive at the Voivodeship Labor Office in Zielona Góra).
10. In connection with the processing of personal data, you have certain rights, including:
    • the right to access the content of personal data and the right to receive a copy thereof;
    • the right to request rectification (correction) of personal data;
    • the right to request the restriction of the processing of personal data in the cases specified in Article 18 of the GDPR;
    • the right to object to the processing of personal data in the cases specified in Article 21 of the GDPR;
    • the right to lodge a complaint with the supervisory authority (the Personal Data Protection Office) if the processing of personal data violates the provisions of the GDPR.
11. The processing of personal data is not based on previously granted consent to the processing of personal data – therefore, the right to withdraw consent at any time cannot be exercised without affecting the lawfulness of processing based on consent before its withdrawal.
12. Providing personal data is voluntary.
13. No automated decision-making, including profiling, will be used in relation to the personal data obtained.

Information about other controllers involved in the processing of personal data

Pursuant to the provisions of Article 88 of the Act of 28 April 2022 on the principles of implementing tasks financed from European funds in the 2021-2027 financial perspective and in the project financial agreement, entities participating in the European funds implementation system for 2021-2027 are controllers of personal data within the meaning of Article 4 point 7) of the GDPR. As part of the project entitled "Action - Migration. Lubuskie Center for the Integration of Foreigners", in addition to the Voivodeship Labor Office in Zielona Góra (project implementer), separate controllers of personal data are, among others:

1. Project partners: Lubuskie Voivodeship Office with its registered office in Gorzów Wielkopolski at ul. Kazimierza Jagiellończyka 8 and Caritas of the Diocese of Zielona Góra-Gorzów with its registered office in Zielona Góra at ul. Generała Józefa Bema 32/34.
2. Intermediate Body - European Projects Service Centre of the Ministry of Interior and Administration with its registered office in Warsaw, Zygmunt Modzelewski 77.
3. Managing Authority - Department of European Funds of the Ministry of Interior and Administration, based in Warsaw at Aleja Jana Chrystiana Szucha 2/4.

Personal data may be made available to authorized entities that are separate controllers for the purpose of implementing the project, including conducting substantive activities, financial settlement, monitoring, reporting and control.